Basic Functions in Expenses

Create Expense #

If you incur expenses in your organization, you can add them in Erpisto.

To create a new expense:

  • Go to Purchases > Expenses.
  • Click the + New button in the top right corner of the page.
  • Enter the following details on the New Expense page.

Date
Select the date on which the expense is created.

Employee

Employees may or may not be users. An employee can be added to an expense and associated with it. Click the Employee field, select Manage Employees, and click Add New Employee to add a new employee. Employees can also be deleted by clicking the Trash icon next to their names.

Expense Account
Select an account to track the expense you’re going to record.

Itemize

By choosing Itemize, you can add numerous cost accounts under which you want to track different expenses. Once the expense is documented, these accounts will be debited. After you’ve saved the bill, go to the bottom of the page and select Display Journal to see the accompanying journal.

Amount
Enter the expense amount and the tax applicable on it, if any.

Paid Through
Choose the account which tracks the payment for the expense. This account will be credited when the expense is recorded.

Vendor
Select a vendor to whom you wish to associate the expense.

Customer Name
Assign the cost to a particular consumer. You can make the expense chargeable to the customer and convert it to an invoice to collect payment.

Attach Receipt
Attach your expense receipt from your DesktopCloud, or Documents in Erpisto. You can also delete the receipt by clicking the Trash icon.

Reporting Tags
Associate reporting tags for the expense.

  • After entering the details, click Save or Save & New.

View Journal #

After you have created an expense, you can view its corresponding journal entry in Erpisto. Here’s how:

  • Go to Purchases > Expenses.
  • Select the expense that you have created.
  •  Go to the bottom of the page and select Display Journal to see the accompanying journal.

Add Bulk Expenses #

If you incur expenses in bulk, you can add them in Erpisto.

To add bulk expenses:

  • Go to Purchases > Expenses.
  • Click the + New button in the top right corner of the page.
  • Select the Bulk Add Expenses tab on top of the page.
  • Enter all the expenses on various dates. To add more expenses apart from the ones given, click + Add More Expenses at the bottom of the page.
  • Click Save.

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