Transaction Locking

You might not want to create or modify transactions that could affect your accounts near the conclusion of your accounting period. Erpisto’ Transaction Locking feature allows you to lock your transactions for a set amount of time.

After you’ve locked your transactions, you won’t be able to add, amend, or delete any transactions that occurred before a specific date.

Erpisto offers the ability to lock the transactions of individual modules.

Lock Individual Modules #

Some businesses may have separate departments for sales, purchases, and other functions, all of which are overseen by their respective heads. They might not all want to lock the transactions of the modules they’re responsible for on the same date at the end of an accounting period.

You can lock transactions based on individual modules rather than locking all transactions in such and similar scenarios.

You can use this option if you want to:

  • Lock specific modules.
  • Have different lock dates for different modules.

Here are the transactions that will be locked under each module if you plan to lock transactions by modules:

Module Transactions
Sales Invoices, Credit Notes, Invoice Payments, Customer Payments, Bills Of Supply, Debit Notes and Retainer Invoices.
Purchases Expenses, Bills, Vendor Credits, Vendor Payments, and Bill Payments.
Accounts Journals, Tax Payments, Tax Adjustments, and Base Currency Adjustments.

You can lock a single module, a group of modules, or a combination of modules with different lock dates.

To lock a module:

  • Go to Accountant > Transaction Locking.
  • Click Lock next to the modules of your choice. It can be either the Sales, Purchases or Accounts module. You can lock a single module or a combination of the modules.

  • Select the Lock Date. The transactions recorded prior to this date cannot be modified or deleted.
  • Enter the Reason for locking the transactions.
  • Click Lock to freeze all the transactions of the module.

Note: You must first unlock the locked transactions before toggling between locking individual modules and locking all transactions.

Edit Transaction Locking Details #

You can change the lock date and the reason for your locked transactions. To edit the details:

  • Go to Accountant > Transaction Locking.
  • Click Edit next to the particular module or All Transactions.

  • Based on your preference, you can modify the Lock Date and revise the Reason for locking the transactions.
  • Click Lock.

Unlock transactions #

Once you start your new accounting period, you can unlock the locked transactions to enter your data. To unlock:

  • Go to Accountant > Transaction Locking.
  • Click Unlock next to the particular module or All Transactions.

  • Enter the Reason for unlocking the transactions.
  • Click Unlock.

Powered by BetterDocs

WhatsApp us